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Business Administrator

CV-Library • Permanent • Uttoxeter, Staffordshire, United Kingdom • £27k - £30k / year • 1w ago

Benefits Competitive salary of £27,000 - £30,000

Annual company bonus of up to 10.7%

Employer pension contribution of 10.7%

Private healthcare scheme

Employee Assistance Programme (EAP)

26 days annual leave plus bank holidays

Option to purchase additional holiday

Career development opportunities

Supportive and collaborative working environment

Potential for hybrid working following successful onboarding

The OpportunityWe are recruiting for an experienced Business Administrator to join a busy and growing organisation. This is a varied position that combines administration, finance support, customer account management, purchasing and facilities coordination.

SAP experience is essential for this role. You will play a key part in ensuring business processes run smoothly across invoicing, purchase orders, customer accounts, reporting and operational administration. The successful candidate will work closely with internal departments and external stakeholders, supporting the day-to-day financial and administrative functions of the business.

This is an excellent opportunity for a highly organised administrator who enjoys working across multiple business functions and is confident using SAP in a fast-paced environment.

Key ResponsibilitiesSAP & Business Systems Administration Maintain accurate customer, supplier and job data within SAP and other internal systems

Reconcile system information and investigate data discrepancies

Ensure completed activities are processed correctly and transferred within SAP

Support users with system-related queries and data updates

Assist with reporting and process improvements to enhance accuracy and efficiency

Sales Orders & Invoicing Process and monitor sales orders within SAP

Review and investigate any order or invoicing issues

Ensure invoices are issued accurately and in a timely manner

Monitor outstanding billing activities and follow through to resolution

Support month-end invoicing deadlines and reporting requirements

Accounts Receivable & Credit Control Manage finance-related enquiries through shared inboxes

Upload invoices to customer portals where required

Monitor aged debt reports and proactively chase overdue payments

Maintain positive relationships with customers whilst ensuring payments are received on time

Investigate and resolve account queries efficiently

Customer Account Management Set up and maintain customer accounts within SAP

Support new account creation and updates to customer records

Monitor customer credit limits and ensure accounts remain compliant

Assist with cash allocation and payment reconciliation activities

Ensure customer information remains accurate and up to date

Purchasing & Supplier Administration Create and manage purchase requisitions and purchase orders within SAP

Support goods receipting processes to ensure suppliers are paid on time

Resolve supplier invoice queries and investigate any discrepancies

Liaise with suppliers and internal departments regarding purchasing requirements

Maintain accurate purchasing records and documentation

Month-End Support Assist with month-end reporting and administrative activities

Prepare information to support financial reconciliations and accruals

Ensure all relevant transactions have been processed before reporting deadlines

Investigate and resolve month-end queries promptly

Produce reports and supporting documentation as required

Facilities & Office Administration Coordinate servicing, maintenance and statutory compliance activities

Support the management of company vehicles, including MOTs, servicing and associated administration

Maintain office supplies and manage relationships with service providers

Assist with general office administration and facilities-related requirements

Ensure records and compliance documentation are accurately maintained

What We're Looking ForEssential Previous experience in a Business Administrator, Finance Administrator, Sales Administrator or similar role

Strong SAP experience is essential

Experience processing invoices, purchase orders and customer account administration

Excellent organisational skills with the ability to prioritise a varied workload

Strong attention to detail and accuracy

Confident using Microsoft Office, particularly Excel

Excellent written and verbal communication skills

Ability to work independently and as part of a team

Problem-solving mindset with a proactive approach

Desirable Experience within finance, procurement or commercial administration

Knowledge of credit control and accounts receivable processes

Experience supporting month-end activities

Understanding of purchasing and supplier management processes

Experience working in a fast-paced operational environment

Personal AttributesThe successful candidate will be:

Driven and results-focused

Proactive and self-motivated

Highly organised with excellent time management skills

A strong communicator who can build relationships across all levels

Adaptable and comfortable managing multiple priorities

Committed to delivering a high standard of customer service

Confident working with data and business systems

Apply TodayIf you are an experienced Business Administrator with strong SAP knowledge, looking for a varied and rewarding role with excellent benefits and long-term career prospects

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