Team Assistant – Human Capital Management Division
Leading Investment Bank based near St Paul’s, Farringdon and Chancery Lane
5 days in the office
Hourly rate £26.00p/ph
9am - 6.00pm – 8am – 5:00pm
Near St Pauls, Farringdon and Chancery Lane
A global financial company is seeking an Assistant within Global Banking & Markets. As an Assistant within the division, they will be responsible for providing extensive administrative support to 3-4 Managing Directors for the Engineering Division. This is a demanding role that requires a highly proactive, motivated and organised individual who can multitask, prioritise effectively and demonstrate good time management, with excellent written and verbal communication skills.
What You’ll Do
Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
Preparation of detailed travel schedules and itineraries
Assistance with visa applications/requirements
Timely administration of expenses (using Concur)
Telephone cover - screening of calls and interaction with senior management
Log MDs weekly time on in-house system (using Artemis)
Entering MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave
Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
Assist with Engineering CoS initiatives and ad-hoc projects as required
Coordination of town/village halls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
Assist with IT issues and ad-hoc queries
Documentation management and support (PoAs, digital signatures)
High level admin support for the Engineering Division - providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries
Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space Hardware orders (headphones for new joiners, Occupational Health equipment etc.)
Who You Are:
Previous experience supporting a team with diary management.
Experience working within the financial services or professional services industry.
Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
Ability to be proactive, take initiative, prioritise and multitask
Strong time management and prioritisation skills
Secretarial background preferably within the financial services/consultancy industry
Excellent attention to detail
Excellent teamwork skills
High level of written and excellent verbal communication skills
Ability to handle sensitive and confidential information
Strong organisational and interpersonal skills
Professional, self-motivated and flexible
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